Office of the CAO
What We Do
The Chief Administrative Officer (CAO) is the only municipal employee hired directly by Council. The CAO’s Office leads the administration, manages the daily operations of the corporation and fosters a positive workplace culture.
We also:
Act as the primary liaison between Council and staff
Provide guidance and oversight to all departments
Ensure the decisions of Council are implemented effectively
Support informed decision-making through staff advice
Coordinate Council agendas in partnership with the Clerk’s Office
Motion Action Tracker
The Council Motion Action Tracker should be reviewed often and updated regularly:
- Review items assigned to your department and update, if necessary, the staff member to whom they are assigned or let the CAO’s Office know if an item being tracked for your department’s action should be moved.
- Review and update the “Quarter Ready” column – this is the Quarter when the action item will be ready or is slated to come back.
If something is complete:
- Let the CAO’s Office know by “Tagging” the EA to the CAO in the comment to the action AND
- Mark the item as “COMPLETE” (under “Quarter Ready”)
*REMINDER: If an action from Council is to bring forward/back a report to a future Council meeting, submit a Council Report Request (below) to discuss and schedule a Council date.
The CAO’s authority is defined through several key by-laws, including:
$150,000 threshold for unbudgeted items
$250,000 threshold for budgeted items
- Items exceeding the CAO’s delegated authority are brought to Council
- Delegation of Duties By-Law 3167-2012
Updates and Insights
- Department Overview
CAO Perspectives (Archives) – Coming soon
Interim Impressions (May 2025 and earlier) – Coming soon
Reporting to Council
To request that a staff report be added to a Council or Committee of the Whole agenda, please fill out the following form. The CAO will review the request and confirm whether the report can be scheduled as requested or recommend an alternate date if necessary.
Key Contacts
Adam Goheen
Interim Chief Administrative Officer
Phone: 613.813.0589, 613.476.2148 ext. 1003
Email: agoheen@pecounty.on.ca
Theresa Collins-Ruban
Executive Assistant to the CAO
Phone: 613.503.1616, 613.476.2148 ext. 1006
Email: tcollinsruban@pecounty.ca
Note:
All items requiring CAO review, approval or signature should be sent directly to Theresa.
Let us know what's on your mind. Have a question for us or a comment we should hear? Ask away.
Leave feedback for the CAO’s Office by clicking here (there is an option to provide feedback anonymously).